YMCA Camp Tumbleson Lake Groups and Retreat Director

Under the direction of the Executive Director of Camp Tumbleson Lake, the Groups and Retreats Director plays a vital role in ensuring the smooth and successful operation of group bookings and facility rentals at the YMCA of Northern Colorado. This position is also responsible for the current and future vending and merchandise sales programs at all locations.  

View all openings, learn more about our benefits and apply online today at https://www.ymcanoco.org/careers.

• Must be at least 21 years old.
• Excellent written, verbal and visual communication skills.
• Must have a thorough understanding of Camp operations, program quality and delivery.
• Must be able to meet deadlines and manage interruptions and handle requests efficiently and have strong computer proficiency.
• Must be able to work a varied schedule, to include evenings and weekends.
• At least 2 years’ experience working within a camp or non-profit environment
• CPR, First Aid, AED certifications and Child Abuse Prevention training within 30 days of hire date.
• Previous experience with diverse populations preferred.
• Must have a thorough understanding of camp operations, program quality and delivery.
• Cleared to drive YMCA vehicles with a clean MVR and pass background check to work with children.

• Manage all aspects of group and rental logistics from initial inquiry to post-event follow-up.
• Respond to inquiries from potential groups and renters, providing detailed information about camp and branch facilities, programs, and rental options.
• Ensures positive and memorable experiences for all participants.
• Coordinate and manage the booking process, including contract negotiation, payment processing, and scheduling.
• Develop and maintain accurate records of all group and rental bookings.
• Create and distribute detailed itineraries and schedules for groups and renters.
• Manage/delegate facility setup and breakdown for rentals, ensuring all necessary equipment and resources are available.
• Vets rentals to make sure they align with the YMCAs mission and values.
• Coordinate with camp staff to ensure seamless integration of groups and renters into the camp environment.
• Manage vending and merchandise sales programs at association branches.
• Staff group weekends as necessary with seasonal staff.
• Reviews and evaluates the enrollment, programs, room rentals, services, and operations of YMCA Camp Tumbleson Lake’s groups, association rentals, and communicates findings to the Executive Director, Board, Branch Council, and committees, as required.
• Represents YMCA of Northern Colorado as a liaison between outside groups and the branch team, with a focus on customer service and easing the rental process for participants.
• Stays up-to-date and well informed on industry standards and trends through self-study, professional development and conference opportunities and research or workshop participation.
• Incorporates the mission, philosophy, and core values of the YMCA in all communication with participants and co-workers.
• Supports association-wide programs and branch operations.
• Maintains an open, friendly, professional relationship with staff, parents, participants, and the community.
• Supports the Resident Camp Director and Day Camp Director in recruiting, hiring, training, and supervising all seasonal camp staff positions.
• Assists with Colorado State licensing and inspections, ACA preparation and visitation.
• Works cooperatively with other YMCA departments and association leadership, and YESS to build and market programs.
• Provides staff leadership for annual fundraising campaign and committees as assigned.
• Participate in all staff meetings, planning groups, association related meetings, and other required association events.  
• Drives program participants as needed for events or arranges for YMCA approved driver as assigned.
• Coordinates and manages vending and camp stores services across the association.
• Other duties as assigned by supervisor.