Director of Facilities Management

Reporting directly to the Chief Financial Officer, the Director of Facilities Management leads the YMCA of Metro Atlanta’s Properties & Real Estate efforts, ensuring that YMCA facilities align with and advance the organization’s mission. This role oversees the day-to-day management of facilities, construction, and renovation projects, ensuring they are completed on time and within budget. Acting as a central point of contact, the Director represents YMCA’s interests to internal and external stakeholders—including Jones Lang Lasalle (JLL), board members, branch staff, vendors, and partners—to create sustainable, safe, and welcoming spaces for YMCA members and the community.

• Bachelor’s degree and 6+ years of progressive experience in properties and real estate management or related field OR a high school diploma and 10+ years in properties and real estate management
• 2+ years of direct people management experience
• Experience building and managing a team
• Proven track record in construction management and facility maintenance
• Strong leadership and proven project management skills
• Ability to develop and maintain strong relationships with internal and external partners
• Proven skills in detail reporting, written & verbal communications, and multitasking
• Strong computer aptitude, including expertise with Microsoft Excel, Word, accounting systems software, database management, scheduling tools, and other systems as needed
• Ability to work independently and with teams while managing multiple projects, some confidential, and deadlines in a fast-paced environment
• Ability to physically tour buildings and outdoor sites unaccompanied
• In-office presence required five days a week or more as necessary

Ergonomics: Must be able to walk and stand for long periods of time.  Must be able to tour buildings and outdoor sites in all types of weather conditions.  Must be able to lift to 30 pounds.

Project & Construction Management

• Lead all aspects of YMCA construction and renovation projects, ensuring they meet schedules and budgets through effective collaboration with stakeholders.
• Conduct ongoing assessments of assets, identifying opportunities for improvement and risk mitigation.
• Develop project budgets, oversee capital projects from initiation to completion, and manage project scope, cost, and timeline, adjusting for optimal outcomes.
• Manage communications including presentations and maintain project documentation for the Y’s Property & Real Estate Committee and other stakeholders, ensuring transparency and accountability.
• Activate the experiential and programmatic vision set by YMCA leadership to create a sustainable and mission-aligned real estate footprint.

Facility Optimization & Real Estate Strategy

• Proactively seek and implement opportunities to optimize and leverage YMCA’s properties for sustainability and operational efficiency.
• Develop and implement a long-term strategy for NEC (Non-Essential Capital) vs. Capital reinvestment across all YMCA properties, establishing a structured methodology to guide reinvestment decisions.
• Facilitate complex real estate transactions, including New Market Tax Credit projects, working with banks, government agencies, and other parties to navigate intricate requirements.
• Create a comprehensive property support system for YMCA camps, including sports and overnight camps, ensuring year-round maintenance and program readiness.
• Regularly seek feedback from YMCA staff, members, and program participants to assess facility conditions and identify areas of excellence and opportunity, including NEC needs.
• Remain on call for any facility emergencies, ensuring swift and effective response to urgent issues.

Safety, Risk & Compliance Management

• Oversee risk management and safety initiatives in collaboration with the Risk Management and Compliance teams to ensure all properties meet safety and regulatory standards.
• Conduct periodic inspections of all YMCA properties, addressing any findings or compliance issues.
• Ensure that vendors uphold YMCA standards in cleaning, maintenance, and security to maintain safe, high-quality indoor and outdoor spaces, in a cost effective manner.
• Manage property taxes, project contracts, vendor agreements, leases, RFPs, and site documentation, ensuring compliance and maximizing value for the YMCA.
• Develop and maintain facility management programs for Head Start and Early Learning sites, ensuring compliance with Head Start standards.
• Supervise ECDC and Y maintenance staff and vendors, providing clear guidance and accountability.

Financial Planning & Analysis

• Provide financial modeling support for monthly forecasts, annual budgets, and multi-year planning for facility maintenance, equipment needs, and project analysis.
• Collaborate with Financial Development to provide accurate cost estimates, schedules, and scope for project funding efforts, keeping funders informed on progress.
• Review and manage financial performance within the facilities department, tracking variances in key categories (e.g., utilities, security, janitorial) and ensuring budget adherence.
• Analyze long-term facility demands and costs to support decision-making for new facilities, programs, and partnership opportunities, creating proforma analyses for informed strategic planning.

Vendor and Partner Relationship Management

• Establish and maintain productive relationships with vendors, including managing contracts, negotiations, RFPs, leases, and agreements to maximize value for the YMCA.
• Coordinate with JLL to ensure effective management of facility operations at branches, overseeing satisfaction and performance.
• Provide owner oversight and supervision for JLL’s facility management efforts, ensuring alignment with YMCA standards and branch satisfaction.
• Work closely with accounting to ensure timely and accurate handling of vendor invoices and payments.

Systems & Process Development

• Maintain software systems to provide tracking and clear communication for all YMCA and ECDC (Early Childhood Development Centers) sites, supporting transparency in property management.
• Develop and maintain systems to manage facility activities not covered by JLL, including NEC, capital improvements, and maintenance across the association.
• Implement a structured system to support facility needs at camps and create alignment across all sites.