Accounting Assistant

The Accounting Assistant assists with day-to-day accounting, monthly closings and general ledger account reconciliations and supports the Finance Director to ensure financial statements are accurate and submitted monthly to the Board of Directors on a timely basis.  Prepare and record daily and monthly journal entries, including recurring and auto-reversing journal entries.  Assist with special projects requiring basic knowledge of GAAP (Generally Accepted Accounting Principles).

• Associate's Degree in Accounting, Business or Finance with minimum of 1 to 3 years of experience with accrual accounting, or equivalent experience.  
• Strong knowledge of accounting principles.  
• General knowledge of finance regulations.
• Good math skills and the ability to spot numerical errors.
• Excellent problem-solving skills.
• Ability to multi-task.
• Excellent attention to detail.
• Ability to handle sensitive, confidential information.
• Ability to stay calm in stressful situations.  
• Strong computer skills including Microsoft Word, Excel, and the use of automated and integrated payroll, accounting databases and HRIS systems required.  
• Must be able to complete YMCA required training as scheduled by management.

• Provide exceptional customer service.
• Process bi-weekly payroll, including compilation of any prior period adjustments and manual checks.
• Record bi-weekly and quarterly payroll entries to ensure payroll expenses, taxes, and other withholdings are properly recognized for each cost center.
• Manage Paid Time Off balances for employees.
• Perform Accounts Payable functions, including cutting weekly checks, managing auto-draft payments, reconciling Payables Subledger to General Ledger, and preparation of year-end 1099 reporting data.
• Book daily cash entries to ensure receipts of cash, credit cards and other payments are properly recorded for each cost center.
• Assume responsibility for remote deposit of checks and physical deposit of cash items.
• Assume responsibility for completion and appropriate documentation of all monthly bank reconciliations.  Assist with research of outstanding items.  
• Enter receivables, invoiced payments, and annual payments to accurately track and report on insurance memberships, camp outdoor education, camp rentals, and other receivables.
• Reconcile other financial discrepancies by collecting and analyzing account information for balance sheet accounts as requested.
• Assist with general accounting projects, year-end audit preparation, and annual budget preparation.
• Prepare monthly statistical reports for Child Care and for Exeter Area YMCA.  
• Assist in the tracking of the organization’s fixed assets, record new capital assets and maintain documentation on all fixed assets.
• Assist with general administrative office duties including copiers, mail distribution, and office supplies.
• Assist with special accounting projects as requested.
• Complete required risk management and child abuse training.
• Follow mandated abuse reporting requirements if suspicious and inappropriate behaviors and/or policy violations
• are observed.
• Other duties as assigned.